Freelance project management, built around profitability

Why task boards are not enough

A kanban board tells you what is left to do. It does not tell you that you are on revision four of two, that three requests this month were never quoted, or that the project has slipped from €80 to €57 per hour. Those are the numbers that decide whether freelancing pays.

The four things worth tracking per project

• Scope — pages, deliverables, revision rounds, estimated hours and the agreed price, recorded at the start.
• Client requests — every ask, classified as included or extra with a price.
• Revisions — rounds used against rounds sold.
• Hours — time spent against the estimate, converted into a real hourly rate.

A workable weekly rhythm

Once a week, spend ten minutes per active project: add any requests that came in, mark revision rounds that were used, update hours, and send a quote for anything sitting in “not decided”. Scope problems handled weekly are conversations; the same problems handled at delivery are disputes.

Keeping clients in the loop

Clients rarely intend to push scope. When they can see what was agreed and what has been used, requests naturally come with the question “is that included?” — which is exactly the conversation you want. ScopeGuard offers a read-only client portal for this, with internal notes and profitability figures kept private.

Where to go next

For the underlying problem, read what scope creep is. For the day-to-day process, read how to prevent and manage scope creep. Plans and limits are on the pricing page.